Forms & Records Analyst 3 - In-Training

To be considered for this position, please put your application in at the link below:

https://www.governmentjobs.com/careers/washington/wsp/jobs/4876900/forms-records-analyst-3-in-training?pagetype=jobOpportunitiesJobs

This position has been designated as “in-training”; as such WSP will consider filling this position at a Forms and Records Analyst 1, Forms and Records Analyst 2, or Forms and Records Analyst 3 level. The salary range will depend upon at which level the position is filled at and the qualifications of the successful candidate. 

Forms & Records Analyst 1: In-training 

Approx. 12 months

$3,167 to $4,194

Forms & Records Analyst 2: In-training 

Approx. 18 months

$3,643 to $4,865

Forms & Records Analyst 3: In-training 

Approx. 6 months

$4,093 to $5,501 

About the Position:

The Forms and Records Analyst 3 handles public disclosure and discovery requests for the Forensic Laboratory Services Bureau (FLSB), ensuring that we meet the legal requirements for timely response to public disclosure requests, Subpoenas Duces Tecum, and discovery for the Crime Laboratory Division, Toxicology Laboratory Division, and Impaired Driving Section. In addition, the position provides administrative support to the Crime Laboratory Division Standards and Accountability Section and the Toxicology Laboratory Division.

The incumbent interacts with managers, supervisors, and staff to coordinate collection of responsive records, filling out the proper forms such as the Public Records Control Sheet, and answering questions about the public records and records retention policies.  The incumbent works with the WSP Public Records Officer to ensure the FLSB is in compliance with state statutes on public records disclosure. 

About the Division:

The Crime Laboratory Division (CLD) provides high quality forensic science services and training for Washington's criminal justice agencies that enhances public safety for the people of Washington.   

About the Agency:
The WSP actively supports Diversity, Equity, Inclusion in the workplace, and is an Equal Opportunity Employer. The WSP strives to create and foster an inclusive culture inspiring everyone to be their authentic selves, speak openly, and be courageous. The WSP continues to focus on equitable hiring, training, and promotional practices and policies through innovative recruitment and retention solutions.  Partnering with our communities helps the WSP provide the best in public safety services now and into the future.

Duties

Coordinates responses to all public disclosure requests, Subpoenas Duces Tecum, and discovery requests, to include the delivery, distribution, access, maintenance and retention of manual and/or electronic forms and records.

Assists requestor in defining the scope of records requested and assists FLSB staff in identifying records responsive to a request. Identify and redact information exempt from disclosure.

The incumbent ensures disclosure requests are vetted, and non-disclosable information is appropriately redacted before the records are released.

Consult with managers and supervisors to ensure staff are following records retention requirements in accordance with agency policy and state law.

Work Setting/ Hazards:
The working environment is a business office for most daily work.  Work may also take place in a laboratory where hazardous chemicals and evidence must be safely handled.

Schedule (i.e., hours and days):
Eight hour workdays are typical, Monday through Friday, but overtime may be required.

Travel Requirements:
Some travel for meetings and audits may also be required.

Tools and Equipment:
Computer, photocopier/scanner.

Customer Interactions:
Receives communication from citizens through formal public disclosure requests.  May interact via letter, telephone, fax, email, portal (GovQA) or in-person with citizens and attorneys

Qualifications

• High school diploma/ GED
• Two year’s experience in administrative support, records management, or related field.
• Good computer skills to include knowledge of Microsoft Office products.
• Proficiency in using document redaction tools such as Adobe Pro.
• Knowledge of document formatting and hyperlinking.
• Skill in the use of general office equipment.
• Good communication skills, to include telephone/verbal and written communications.
• A positive attitude and the ability to work with a diverse group of people internal and external to the agency.
• Comprehension of written and verbal directions.
• Ethical, can maintain confidential information.
• Maintains a safe work environment as mandated by the applicable federal, state, agency and bureau regulations.

Conditions of Employment:

• Successful completion of a pre-employment polygraph examination and background investigation.
• You must submit a current cover letter, when you apply.

Why work for the Washington State Patrol?

• A healthy life/work balance by offering flexible schedules and telework options for most positions.
• Infants at Work Program based on the long-term health values of infant-parent bonding and breastfeeding newborns.
• Continuous growth and development opportunities.
• Opportunities to serve your community and make an impact through meaningful work
• Employment opportunities that recognize military veterans and/or military spouse per Governor Executive Order 19-01
• Qualification for the Public Loan Forgiveness Program.

Supplemental Information

This recruitment may be used to fill multiple vacancies. 
 

Applicants claiming veterans preference must attach a copy of their DD214 (SSN must be blacked out). If you do not provide the required documentation, the veterans preference will not be awarded. 
 
WSP Policy 1.04.020 - WSP does not engage in, or assist with, civil immigration enforcement, therefore; In no stage of the hiring process will the immigration status of family members of the candidate be investigated by the Washington State Patrol.