Payroll Specialist

SUMMARY DESCRIPTION 

Under direction, performs a full range of paraprofessional accounting duties in the preparation, maintenance and analysis of payroll data and reports. Incumbent may act in lead capacity over a small number of subordinate clerical personnel.  Incumbent performs related work as required.

DISTINGUISHING CHARACTERISTICS

This is the advanced journey level full-charged bookkeeper class within the clerical accounting series.  Positions in this class process and maintain the most difficult and complex statistical and financial records which require originality, initiative, independent judgment, and knowledge of bookkeeping and accounting practices and principles.  Must have knowledge of state and federal employment laws, rules and regulations.

The Payroll Technician differs from the next lower class of Account Technician in that the consequences of error are greater, assignments are technically complex and of a more creative, evaluative and analytical nature.  Requires greater knowledge of payroll law and bookkeeping and accounting practices and principles.

EXEMPLARY DUTIES/RESPONSIBILITIES 

Compiles and technically interprets data for payroll processing purposes; researches and develops background information to be used for management decisions; compiles data and prepares routine and special reports required by state, federal and district uses; prepares special schedules for auditors; prepares technically difficult statistical and accounting reports and summaries from a variety of sources.

Responsible for receiving, inputting and verifying timesheets for a number of district sites and departments; performs complex analytical work in determining the proper reporting of hours worked; supervises and participates in maintaining tax, retirement, garnishment, miscellaneous deductions, and contribution records; identifies and resolves problems and makes corrective entries; utilizes computer terminal to enter and retrieve data and perform routine record maintenance.

Supervises and participates in maintaining records in various accounting systems on personnel, salaries, fund appropriations and expenditures; identifies and resolves problems and makes corrective entries; utilizes computer terminal to enter and retrieve data and perform routine record maintenance.

May assume responsibility for financial office support procedures in a defined major area such as payroll or for financial office support procedures associated with an entire department or program; provides technical or functional supervision in the area assigned; assists district personnel and the public by answering questions that involve searching for and abstracting use of applicable laws, regulations, policies, and procedures; report subordinates technical performance, progress, and needs to supervisor as requested. 

EMPLOYMENT STANDARDS 

Education/Experience:  Any experience equivalent to education that could provide the required knowledge and skills is qualifying.  A typical way to obtain the knowledge and skills would be:

Education: Equivalent to a two (2) year degree from an accredited college with major course work in bookkeeping, accounting or related field;

Experience: Three (3) years of experience comparable to that of an Account Technician within the Washoe County School District, of which one (1) year included preparing payroll information.

Knowledge of:  Basic accounting principles, procedures and terminology; governmental accounting, computerized accounting systems; applicable laws, rules and regulations governing the maintenance of financial and statistical records; supervisory principles and practices; business mathematics; methods and techniques used in researching, proofing , evaluating, gathering, organizing, and arranging data; modern office procedures and equipment.

Skill at:  Performing paraprofessional accounting duties and full charge bookkeeping duties with minimal supervision; supervising, coordinating and reviewing work of subordinate account maintenance clerks; verifying, compiling, reconciling and interpreting data and drawing logical conclusions; preparing narrative and statistical reports and summaries from a variety of sources; locating and correcting discrepancies or errors in financial and statistical documents; operating standard office equipment and computerized accounting systems; making mathematical computations rapidly and accurately; understanding and carrying out oral and written instructions; establishing and maintaining effective working relationships with those contacted in the course of work.

Physical Demands: The work is sedentary.  Typically, the employee sits comfortably to do the work.  However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile.  No special physical demands are required to perform the work.

Work Environment:  The environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, residences, or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals.  The work area is adequately lighted, heated, and ventilated.

THIS JOB SPECIFICATION SHOULD NOT BE CONSTRUED TO IMPLY THAT THESE REQUREMENTS ARE THE EXCLUSIVE STANDARDS OF THE POSITION.  INCUMBENTS MAY BE REQUIRED TO FOLLOW ANY OTHER INSTRUCTIONS, AND TO PERFORM ANY OTHER RELATED DUTIES AS MAY BE REQUIRED BY THEIR SUPERVISOR.

The Washoe County School District is committed to providing a safe and respectful learning and working environment for all students, staff, and visitors.  The District prohibits bullying, cyber-bullying, harassment, sexual harassment, and/or discrimination based on an individual's actual or perceived race, color, religion, sex (including pregnancy), national origin, age, sexual orientation, gender identity or expression, genetic information, veterans or military status, marital status, disability or the presence of any sensory, physical or mental handicap in any of its educational programs/activities and employment, or in any program or activity conducted or funded by the U.S. Department of Agriculture. The District prohibits discrimination against any youth group listed in Title 36, as a patriotic society, (i.e. Boy Scouts of America) from access to public school facilities use.

Site(s)Business & Finance

Internal Job Number2026-27-E265072

Salary

Grade 23

Sch A: $25.39 (entry step)
Sch B: $30.60 (entry step)

Salaries are subject to adjustment and may increase and decrease each fiscal year. New employees hired by Washoe County School District are normally placed on the entry step of the grade of the position,  View the salary schedules here.