Staff Accountant

Position Summary

The Staff Accountant is responsible for maintaining the integrity of the company’s financial records through accurate recording, reconciliation, and analysis of financial transactions. This role plays a key part in the month-end close process, balance sheet reconciliations, and ensuring compliance with internal controls and accounting standards.

Key Responsibilities

General Accounting & GL Management

• Prepare and post journal entries with appropriate supporting documentation and GL coding
• Maintain accuracy and completeness of the general ledger
• Review transactions for proper classification and identify errors or inconsistencies
• Assist in maintaining the chart of accounts and accounting policies

Accounts Payable & Receivable Oversight

• Review and validate vendor bills and customer invoices for accuracy before entry
• Monitor AP and AR aging and follow up on discrepancies or unusual items
• Ensure proper application of payments and credits
• Assist in resolving vendor and customer account issues

Reconciliations & Account Analysis

• Perform monthly bank, credit card, and balance sheet account reconciliations
• Investigate and resolve discrepancies in a timely manner
• Prepare detailed account reconciliations with clear supporting documentation
• Analyze account activity and explain month-over-month variances
• Assist in monitoring inventory-related accounts and analyzing inventory movements and discrepancies.
• Maintain ownership of assigned balance sheet accounts, including monthly reconciliation, variance analysis, and resolution of outstanding items.

Month-End Close Process

• Assist in executing and improving the monthly close process
• Ensure all transactions are recorded in the proper period
• Prepare schedules and supporting documentation for key accounts
• Coordinate with internal team members to ensure timely close completion

Audit & Compliance Support

• Maintain organized and audit-ready documentation
• Assist with external audits, tax preparation, and regulatory filings
• Ensure compliance with internal controls and accounting procedures

Communication & Cross-Functional Support

• Collaborate with operations, purchasing, and sales teams to ensure accurate financial reporting
• Communicate discrepancies, risks, or issues to the Accounting Manager
• Provide support and guidance to junior staff or interns as needed